7 Simple Steps To Set Up VoIP (Plus Tips & Best Practices)

Are you still keeping an old phone system which is draining your coffers? It is no longer time to stick to an outdated solution that is not smart! VoIP (Voice over Internet Protocol) provides you with the ability to plug in and call/receive calls with the internet: not only is it cost-efficient but it is also quite flexible and enhances the quality of your call.

Either you manage a small staff or simply desire improved business telephone network, installing VoIP telephone system is simpler than one imagines.

We will demystify it here into seven easy steps with some tips and best practices that you can work out to make the maximum out of your set up.

Step 1: Review the status of your internet connection

Check the strength and stability of your internet before anything at all.

A quality VoIP phone system requires quality internet connection.

A call should be of at least 100 kbps.

Wired (Ethernet) connection will work the best.

To do this, you can perform a speed test online to understand whether it is possible to use VoIP with the established connection.

Step 2: Selecting an Adequate VoIP Vendor

Not every VoIP service is the same. Find a provider that suits your demands.

Would you like to move away with a conventional phone system? Ensure that they assist in number porting.

Require such features as voicemail, call forwarding or mobile access? Find a provider who provides them.

Make a comparison of prices and reviews.

Step 3: Selecting Your VoIP Equipment

You do not require a complex setup! You can either choose to have; depending on your choice and budget:

Softphones: Applications in your phone or PC

IP Phones: Special Phones designed to work in VoIP

ATA Adapter: This is used to connect your old phone to the internet

The softphones are the simplest and most affordable option available to either a person who is starting off or a small business.

Step 4: Installation of your VoIP Phone System

The installing is not as difficult as it could be. Majority of the providers provide step by step instructions.

Download the VoIP application or attach VoIP phone to the router.

Sign on using the information your VoIP company has given you.

Personalize your dash board/ control panel.

Note: Some of the providers such as voizcall can be offered to you in the form of plug-and-play devices, thus it will hardly take minutes.

Step 5: Setting Calling Features

Come with it is feature to end all features which your old traditional phone system never provided:

Call forwarding

Voicemail-to-email

Virtual receptionist/auto-attendant

Call recording

Routing at business hours

Best Practice: Take time to put these features in place to make yours and your business phone system much more effective and professional.

Step 6: Call Test

After installing your system, take a couple of practice calls in order to make sure:

Intelligence of sound and call quality

Features (such as forwarding or voicemail) are operative

The phone interface or the app is simple to work with

Hint: In case you are using a softphone, you will need a quality headset to have a better audio.

Step 7: Voiceover-IP Security

Security in the internet is an issue since voip is run over the internet. These are the ways to stay safeguarded:

Create unique and strong passwords to your VoIP account

Advance software and firmware Up-to-date

Draw upon encryption where possible

Make a habit of checking call logs to see suspicious activity

Booster Tips & Best Practices

 Never use a business call over the Wi-Fi in the street.

Automatic call backers or mobile applications can be in use during internet failure.

 Check monitoring and performance by using the dashboard with your VoIP provider.

 The members of your team should be instructed on the use of VoIP system efficiently.

Final Words

Switching from a traditional phone system to a VoIP phone system is one of the smartest moves a business can make. It’s more affordable, flexible, and full of features that make communication easier.

By following these 7 steps and applying our best practices, you can set up a Voice over Internet Protocol system that works for your needs—whether you’re a solo entrepreneur, a small team, or a growing company.

Ready to upgrade your business phone system? Choose a reliable VoIP provider like Voizcall and start experiencing the future of communication today!